Facilities Maintenance Auditing

Background

In 1996 DE&T’s Victorian schools maintenance manager engaged Hammond Street Developments (HSD) to develop a software auditing tool for the department to assist with the PRMS Audit (Maintenance Audit for 1700 Victorian schools).  The tool has been further developed and was used in 2000 and now for the PRMS 2005 Audit, about to take place. 

The project involved a physical audit of the maintenance condition of all DEET buildings, the development of two software programs (one corporate and one school based) and the provision of training, documentation and project management services.

The 1995 PRMS maintenance audit identified and prioritised the maintenance needs of all schools across the state in a consistent manner.  It provided the Department with an invaluable tool to analyse and plan its maintenance program both on a statewide and an individual school basis.  Schools planning their maintenance activities at a local level have also used the resulting audit data.

The success of this automated process has been outstanding and has delivered incredible results. By giving DE&T management the most intricate level of detail at their fingertips, they have been able to take back control of their maintenance budget.

Introducing HSDfm

On completion of the PRMS 2000 Audit project, HSD realised that there were no other commercial systems in the market that could be used for auditing of this kind As a result, HSD and the DEET formed a partnership to provide these latest technologies and methods to the Facilities Maintenance industry.

Announcing HSDfm - the state of the art Facilities Management Data Collection System that allows you to audit electronically and store the results on the Internet, giving you fast, reliable access to reports and maintenance fault details from anywhere in the world

The automated system, allows for the capture of the most intricate level of detail in all schools. The use of a ruggerdised Panasonic laptop as opposed to a PDA’s, allows for the deepest level of detail to be obtained. Independent auditors, controlled by stringent business rules, guarantee the credibility of the audit findings with the schools.

Clients

Case Studies

Client Papers